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  1. #1
    Super Moderator Sue Mackay's Avatar
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    Default Posting Census Information

    Many sites - both pay-per-view and free sites - claim copyright over the layout of information displayed and also publish terms and conditions of use. Many people use these sites and do not look at any of this. The result is that they post messages in which they simply copy and paste information. This is a breach of copyright and will not be tolerated by the moderators.

    However, provided something is re-written in your own words and the census reference given, then copyright restrictions do not apply and the information may be posted. In the case of the census returns for England and Wales, the originals are held at The National Archives and are subject to Crown Copyright. Crown Copyright on census returns has been waived, provided the full census reference is given and TNA is acknowledged. That acknowledgment is given in a header at the top of this forum.

    It is always good practice to quote the full census reference, as this will enable others to check the original. By full census reference we mean the following:

    For 1841
    Class - HO 107, piece, book, folio, page
    e.g. HO 107/507 book 4 folio 32 page 4

    For 1851-1901
    Class - HO 107 (or RG 9, 10, 11, 12 or 13), piece, folio, page
    e.g. 1851 - HO 107/1498 folio 32 page 57
    e.g. 1861 - RG 9/678 folio 32 page 15

    For 1911
    Class - RG 14, piece number (PN), schedule number (SN). The rest of the reference is not required.
    e.g. RG 14/26825 SN99

    For 1921
    Class - RG 15, piece number (PN), schedule number (SN), and district reference number (RD).
    Unlike 1911, schedule numbers can be repeated within a piece number. It seems that each enumeration district has its own series of schedule numbers, and so, to avoid ambiguity, you should include the ED number in the reference as well.
    If you're using the transcription on the FMP site, on the right-hand side you will see
    Archive series RG 15
    Piece number 17234
    Schedule number 123
    District reference RD 405 RS 7 ED 4
    which then becomes RG15 PN17234 RD 405 RS 7 ED 4 SN123
    If you're transcribing the reference number yourself from the image, click on Extra (Address) and then 'Cover'. The piece number, beginning RG15, is usually scrawled across the top of this image. (Though there is at least one image from where that number is missing, so you would need the transcription to find the complete reference.)
    Next click on 'address'. Above the name and address box, you will see three boxes - registration district, registration sub-district, and enumeration district. From those you get the RD, RS, and ED part of the whole reference.
    The last part SN (schedule number) is found in the top right-hand corner of the household schedule image.
    Last edited by Pam Downes; 09-02-2023 at 11:44 PM. Reason: Updating for 1921 Census
    Sue Mackay
    Insanity is hereditary - you get it from your kids

  2. #2
    Super Moderator Sue Mackay's Avatar
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    Default 1939 Register

    References for the 1939 register are a little more complicated. Using the transcript option on FindmyPast for John Williams, born 14 June 1899, gives:
    E. D. letter code: DCCK
    Schedule 102
    Schedule sub number 1
    Archive reference RG101/1528A/010/22
    Piece number 1528A
    Item number 010
    Line number 22
    In the bottom left corner you see Ref: RG101/1528A/010/22 Letter Code: DCCK
    So presumably that's what you should use as the reference number, making sure you include the Letter code.

    On Ancestry the only parts which appear on the reference page are the four letters of the enumeration district code, and the schedule and line numbers on the page, which means of course that you can't get a full reference number if you use Ancestry because they don't give the piece number. You can, however, browse the images for each county, town, urban or rural district, then enumeration district using the letter codes.

    Remember that some local libraries offer access to Ancestry and/or FMP and I think that access will include the 1939 Register.


    .
    Sue Mackay
    Insanity is hereditary - you get it from your kids

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